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Add to Shared Calendar
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Prepare your Event Folders
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PromotE your Event
Put Together Event Graphics
Add your event to the BEA Toronto TimeTree. For access, please reach out to Elsa or Ramona.
Create a folder for your event in the corresponding Events Folder (Talk, Mix, Dinner, Special Events, Forum, Workshops). Please file any relevant info here, including speaker headshots, scripts, photos, and the social media posting form. If you have trouble accessing the folders, please reach out to Persis or Ramona for access.
Make a copy of the BEA Toronto Social Media Posting Form and put it in your event’s folder. Send this to Andrea, Treya, and Angela once the information is complete and they can start working on your event’s Mailchimp, Squarespace, and Instagram posts. They will send you drafts for your review. Please allow for 3 weeks to prepare the materials - this includes time for review and edits.
Submit your EVENT EXPENSES
Looking for inspiration? The 2024 Branding document shows you an archive of BEAToronto graphics. Templates for graphics can be found in our shared drive in Illustrator or InDesign formats. Our Canva account also has these templates (check with the team for access). Feel free to reach out to Angela/Andrea/Treya to put this together for your event.
Issue con. ed. certificates
If your event has Continuing Education hours, print a copy of the sign up sheet for your event. Once the event is finished, please send the completed list to Andrea/Treya and they will issue certificates to your attendees in the following 2 weeks.
Submit event expenses to treasurer with expense form - treasurer@beatoronto.com. Please note: Budget for event should be predetermined for leadership prior to execution of event.